Accountant for forecourts, convenience stores and e-commerce

I’ve spent over 10 years in finance, most of it in commercial roles inside retail, forecourt and food-to-go businesses, including as Head of Commercial Finance UK for a group of around 1,100 sites. I bring that same understanding of customers, margins and cash to independent and multi-site retailers.

How I look at each kind of retail

Every retailer sells a customer journey, not just products. I start by understanding how yours works, then follow the money through it.

Forecourts

Fuel brings customers onto the forecourt; the shop, food-to-go, car wash and services are where most of the margin is made. I look at the whole visit: how many fuel customers come inside, what they buy, and what each part of the site really earns once wages, waste and card fees are counted.

Convenience stores

Convenience is about habits and top-up shops: what brings people in every day and what they add to the basket. I look at margin SKU by SKU, so ranging, pricing and promotions are decided on facts, and slow lines stop tying up cash and shelf space.

E-commerce

Online, every step of the customer journey can be measured, and so can the costs: platform and payment fees, fulfilment, returns and the marketing it took to win each order. I work out what every order and product really contributes, so you know which lines and channels to push.

Where retail profit leaks

Most retailers don’t lose money in one big way. It leaks through small things nobody has time to check.

VAT codes on the till
Products set up on the wrong VAT rate, often years ago. Across a mixed range of food, drink, confectionery and household goods, the errors add up in either direction.
Margin you can’t see by product
A healthy overall margin can hide products and categories that barely wash their face. Fuel, tobacco and lottery pull the blended figure around, so I take it down to SKU level.
Wages against sales
The National Living Wage rises every April. I show wage cost as a share of sales for each site, so you can plan rotas and prices before the rise, not after.
Waste, shrink and returns
Out-of-date stock, markdowns, theft and online returns show up as margin you never see. Tracking them by site and channel turns a vague worry into a number you can manage.
Cash sitting in stock
Overstocked lines tie up cash, whether it’s on the shelf or in a warehouse. Stock days by category show where to cut back.
Fees, bonuses and promotions
Card and marketplace fees, supplier bonuses and promotional funding are easy to lose track of. I check what you pay, and that what you’re owed is claimed and shows up in your margin.

How I help retailers

Your compliance handled properly, plus the numbers a big group’s finance team would give you.

  • A VAT review of your EPOS product file, site by site
  • Margin by SKU, category and site
  • Basket and footfall analysis from your EPOS data
  • Contribution per order and per channel for online sales
  • Wage cost as a percentage of sales, by site
  • Monthly or quarterly management accounts for each site or channel
  • Cashflow forecasts that include VAT, rent and stock runs
  • A review of card, platform and supplier costs
  • Year-end accounts, tax returns, payroll and Making Tax Digital
  • Appraisals and lender packs for new sites, refits and acquisitions

Recent work

Wholesale stock trader

Wholesale, working capital

The problem. A big new supply deal, but not enough warehouse space or working capital to deliver it safely.

What I did. I built cash-on-cash scenarios for every product, a working capital cashflow model, a stock flow model to find bottlenecks and a logistics costing model, plus a brochure for wholesalers.

2×the previous year’s net profit, reached part-way through the project

I’ve done this at scale

At a group of around 1,100 sites and 12 brands, I consolidated the P&L, built the pricing, wage and loyalty-scheme models that helped shape fuel, shop and food-to-go strategy, and was commercial lead for moving more than 100 forecourts to a new brand. I also led the work that cut waste across the UK estate, from a revised markdown policy to rolling out Too Good To Go.

Before that, I built the KPI reporting store managers used at a regional supermarket chain and maintained its labour model, the biggest cost in the business. That’s the experience I bring to your business, whether you have one site or twenty.

Questions retailers ask

Do you work with symbol-group retailers?

Yes. I work with independent retailers trading under symbol groups such as Londis, Spar, Premier, Costcutter and Nisa, as well as fully independent stores. I understand how symbol-group invoicing, promotions and EPOS data work.

Can you use my EPOS data?

Yes. Most EPOS systems can export sales by product. I use that data to check VAT codes, margins and sales mix, so nothing needs to be re-keyed.

Do you work with online sellers?

Yes. I work with businesses selling through their own websites and through marketplaces such as Amazon and eBay. I reconcile platform payouts to sales, fees and refunds, make sure the VAT is right and show what each product and channel really makes.

Do you work with forecourts?

Yes. Fuel margin, shop margin, car wash, lottery and services income all behave differently. I report them separately so the fuel price doesn’t hide what the shop is making.

I’m a sole trader. Does Making Tax Digital affect me?

If your qualifying income (your sales from self-employment plus any property income, before expenses) was over £50,000 in 2024/25, you’ve been in Making Tax Digital for Income Tax since April 2026. The threshold falls to £30,000 from April 2027 and £20,000 from April 2028.

Most shops are well above these levels, so it’s worth getting set up early. I can set up the software and file your quarterly updates for you.

Are you only available in Greater Manchester?

I’m based in Oldham and happy to visit sites across Greater Manchester and the North West. I work with retailers elsewhere in the UK remotely.

Find out where your margin is going

Book a free 30-minute discovery call. Bring your questions about VAT, margins, wages or stock. If I can’t add more than I cost, I’ll tell you.